How Do You Deal With Terrible Customers?

How would you handle a difficult rude customer?

Strategies for Handling Rude CustomersStay Calm, Don’t React.

The first thing to do is to remain calm and not respond in kind.

Don’t Take It Personally.

Chances are, your customer is angry about a bad product or service, and you’re just the unfortunate target for their frustration.

Listen and, If Appropriate, Apologize..

How do you handle an abusive customer?

Dealing with Abusive CustomersPersonalize the conversation. The less personal the interaction, the more likely it can escalate out of control. … Declare your intent and boundaries. Remind the customer you want to solve the problem. … Transfer the call. … Discontinue the call.

How do you handle unhappy customers and refunds?

How to Deal with Unhappy CustomersHandle it quickly. The worst thing you can ever do as a business owner is let unhappy customers wait around while you get back with them. … Make like a detective. … Make sure your return policy is up to snuff. … Bend the rules. … Follow up with the customer promptly.

What do you say to a rude customer?

In such case, the best solution is to say: “I am very sorry that you feel this way” or “I am sorry you are not happy with our product”. It sounds neutral and means that you don’t apologize for something that happened to the customer (since it’s not your fault), you say that you are sorry for the way the customer feels.

What do you do when a customer wants your money back?

Step 1: Handle the Matter Quickly. … Step 2: Investigate the Facts Thoroughly. … Step 3: Consult Your Refund Policy. … Step 4: Look for a Non-Refund Remedy. … Step 5: Make a Reasonable Decision. … Step 6: Follow Up With Your Decision and Clear Steps. … Step 7: Ask for Some Feedback. … Step 8: Review Your Refund Policy.

Are the customers always right?

BOTTOM LINE: The customer is always right—in their own mind. Learn to convey “no” without actually saying it. “I learned from a very smart customer service trainer years ago that you don’t want to tell the customer what you can’t do. … So it’s most important to good customer service in this field to know what you can do.

How do you tell a customer they are wrong?

Tell customers they aren’t right – without saying, ‘You’re wrong’Stick to the facts. Avoid pointing to what’s been said, and focus on what’s been done and is documented. … Bring up “miscommunication.” When using the word “miscommunication,” you don’t point blame. … Change his perspective. … Offer alternatives.

How do you tell a customer they Cannot have a refund?

Here is an example of how you might say no to a customer who is asking for a refund that you cannot give them: Hi Sheila, I’m very sorry that you were unhappy with our product….Saying No to a RefundCheck your company’s refund policy. … Think about the possibility of saying yes.More items…•

How do you deny a refund to a customer?

The best course of action when declining refunds is to explain why. Be concise and give specific reasons and you’re less likely to lose faith or receive pushback from a customer….Here are some tips:Use company letterhead or signatures. … Be firm and courteous. … Express regret but remain logical. … Thank the customer.

Can you be fired for being rude to a customer?

If any one of these incidents has occurred, you will have grounds for termination of employment. However, this is not as easy as it sounds – termination requires a well structured, thought-out plan. This is especially the case with cases of poor customer service or rudeness, where the details may be less clear cut.

How do you deal with unhappy customers?

Here are tips for coping with a tense situation and hopefully resolving it to everyone’s satisfaction:Remain calm. … Don’t take it personally. … Use your best listening skills. … Actively sympathize. … Apologize gracefully. … Find a solution. … Take a few minutes on your own.

How do you deal with customers?

10 Tips for Dealing with Customers10 Tips for Dealing with Customers.Listen to Customers. Sometimes, customers just need to know that you’re listening. … Apologize. When something goes wrong, apologize. … Take Them Seriously. Make customers feel important and appreciated. … Stay Calm. … Identify and Anticipate Needs. … Suggest Solutions. … Appreciate the Power of “Yes”More items…•

Why are customers so mean?

Customers want to feel like they’re being heard. … Customers expect more from the businesses they choose to spend their money with. If customers feel like they aren’t being heard, they are likely to make their feelings known, both in person and online. Unfortunately, this displeasure is often expressed in rude ways.

How do you keep customers happy?

10 Ways to Keep Making Your Clients Happier and HappierCall your clients regularly. Communication makes everything easier. … Create valuable content. … Become an authority in your field. … Reply to your emails promptly. … Be decisive. … Value your client’s point-of-view. … Add a personal touch. … Be realistic and do not over promise.More items…•

What are the 3 most important things in customer service?

16 key customer service skillsPatience. Patience is crucial for customer service professionals. … Attentiveness. … Ability to communicate clearly. … Knowledge of the product. … Ability to use positive language. … Acting skills. … Time management skills. … Ability to read customers.More items…